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Convention Alley Sign-Up

This is a sign-up page for Fandom Conventions, Fan Groups & legitimate charities. Please read this over as we’ve implemented new rules.

Convention Alley Sign-Up

The form below is for Fandom Conventions, Fan Groups and 501(c) Non-Profit Group ONLY. Fan Group are defined as specific fandom represented by a large organized group of people. Anime Clubs and Student-Organizations do not qualify as a Fan Group.

All applications will be reviewed.

** This is not a form to sign-up for Artist Alley. **


If you are an artist or crafter then go to our Artist Alley webpage on information on how to sign-up for an Artist Alley table.

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  • Convention Alley tables are complimentary tables issued to Fandom conventions in the Texas/South region and Non-Profit 501(c)3 Groups.

    Each group is issued One (1) 6' table. For selected Fan Groups, and Non-Profit groups and Startup Fandom Conventions, Two (2) complimentary passes will be issued and up to Four (4) complimentary badges for established Fandom conventions. Groups will not be given any additional tables or badges even upon request. These organizations must adhere to the following rules:

    • All groups in Convention Alley may only distribute promotional material or literature that is representative to their group.

    • All groups in Convention Alley may only sell promotional materials that is directly connected to the representing group. This includes pre-registrations, convention/club t-shirts and correlated promotional materials of the representing group.

      NOTICE: A Texas Sales Tax ID must be present or on-hand to show that the group is allowed to sell pre-registrations. Groups may be asked to present a Sales Tax ID for verification.

    • Groups may only solicit for donations to a charity organization. San Japan reserves the right to follow-up with the listed charity to verify that donations were received.

    • Handcrafted items will be allowed only if 100% of all proceeds go to a charity organization. San Japan reserves the right to validate that all proceeds were issued to the selected charity.

    • All representing groups, upon check-in, must show a consorted effort to promote their representing group at San Japan (minimum 7 hours per day). Any group that does not setup or display advertising within Convention Alley of their representing group upon receiving their complimentary badges will have their badges revoked and denied any future complimentary badges & tables from ALL future San Japan events.

    • Representing groups that signup that are not able to attend must e-mail San Japan up to 48 hours prior to the start of the convention. Group that do not inform the convention of a later setup by Friday evening, August 16th 2013, will have their tables and badges forfeited.
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    ALL groups in Convention Alley are forbidden from the following:



    • Selling ANY retail merchandise, non-affiliated group/organization t-shirts, pre-printed non-affiliated group/organization artwork or non-affiliated group/organization pre-printed badges even if all proceeds go to a charity organization.

    • Offering a service or activity to attendees that requests tips or charge for the service.

    • Hold a paid lottery or raffle.

    • Can not sell any food or food-related items at all due to an exclusivity contract with the City of San Antonio & The RK Group.

    • Play loud music to attract attendees to the table.

    All groups must adhere to the listed rules. One warning will be issued if a group breaks any of the listed rules. If a second warning is issued, the group will be asked to leave San Japan, all complimentary badges will be revoked and the group will denied any future requests for a complimentary table.

     Any organization that needs more than two (2) or four (4) complimentary badges may purchase them for a discount rate of $30 per badge. If a group would like to sell merchandise or offer an activity that is forbidden within Convention Alley then they may inquire with San Japan on purchasing a Sponsorship booth or an Artist Alley table.
    Required to continue.
    Required to continue.
  • Put in your full name to acknowledge that you have fully read and understand the rules. By signing this, you will abide these stated rules or risk being expelled from San Japan.
  • Put in today's date.