Registration – Frequently Asked Questions

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San Japan Frequently Asked Registration Questions


 

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Question
Answer
QuestionAnswer
1) Are you sold out of passes at San Japan?We are not sold out of regular San Japan convention passes. We do not have a limit on the number of passes. The only limit we have is on Gold Passes which typically sell out within a few months. We recommend on pre-registering for San Japan but if you need to purchase passes at the convention then you can do so at the convention. You are not required to purchase a pass on the San Japan website as you may purchase a pass at the convention location.
2) How much will it cost to pre-register for the convention? What forms of payment are accepted?Pre-Registration will cost the following amount (up until 11:59PM):



  • $35 Early Pre-Registration up until July. 31st, 2014

  • $40 Early Pre-Registration up until Oct 7th, 2014

  • $45 Early Pre-Registration up until Jan 4th, 2014

  • $50 Early Pre-Registration up until June 13th, 2014


For Pre-Registration, we will accept Visa, Mastercard, Discover, American Express, and Debit cards via PayPal if you purchase the pass online. To purchase a pass now, go to our Pre-Registration page. We do not charge any service fee if you pay online. We will no longer accept Mail-in Pre-Registrations. You can pay by eCheck with Paypal.


We have selected Nine-Tails as our store to pre-register which you can pay with cash or credit card. They will be beginning to accept pre-reg after Jan 7th, 2015. Nine-Tails does charge an 8.25% Sales Tax if you pay by Credit Card. You may purchase your pass from Nine-Tails starting on Jan. 5th, 2014. The address is Wonderlands of The Americas Mall, 4522 Fredericksburg Road, San Antonio, TX. They are located on the 2nd floor near Stein Mart & Bijiou Theater.

3) Do I have to reserve a hotel room or be in a costume/cosplay in order to attend San Japan? No, you do not have to reserve a hotel room in order to attend nor do you have to be in a costume. Cosplaying is completely optional and it is not required at all. All you have to do is show up at the convention as yourself.

We do encourage attendees to reserve a room at the Grand Hyatt which is quite beneficial for San Japan since we are required to fulfill a large room block in order to hold the convention at the hotel (only $134-$140/night) Click here to reserve your hotel room. However, you are not required at all to reserve a room at the convention in order to pre-register or attend the convention.

4) What do I need to check-in if I've pre-registered?You may print out and/or bring any one of the following to pickup your Pre-Registration or Online Registration if you have any of the following:



  • Valid, government-issued photo ID

  • Barcoded Confirmation email from San Japan

  • PayPal Transaction email.


In most cases, displaying your barcoded Confirmation email on your smartphone will allow us to scan the barcode directly from your smartphone.

5) How will I receive a confirmation of my Pre-Registration? Will I get any kind of "ticket" or membership information in the mail? Or will it be by e-mail only?If you pay online then you will receive an e-mail confirmation of your registration. We do not mail out tickets / badges. PLEASE SAVE THIS E-MAIL! If you pay in person at Nine-Tails, you will receive a printout plus your confirmation by e-mail.

Even if you lose the e-mail or printout, DON'T PANIC. We will have your information in our database. You can still show up and just show us your gov't issued photo ID.

6) What if I don't have/don't have access to a government-issued photo ID or a printer?In this case, please bring your Pre-Registration Payment Confirmation email/page to claim your badge. However, State IDs are very easy to obtain for all ages. We will accept pre-registrations if you have the San Japan Pre-Registration Confirmation E-mail displayed on your smartphones or tablet.
7) What do I need to Register at the door? Just your smiling self and some money. IDs are not required to register at the door if you're paying for a normal pass/badge. We are strongly encouraging as many people as possible to Pre-Register to get the guaranteed lowest convention member badge rate. Payment for sure accepted at the door will to be accepted in the form of Cash, Check / Money Order, Visa, Discover, Mastercard or American Express.
8) I will be unable to attend San Japan. Can I get a refund? Please direct refund requests to the Registration Director before June 15th, 2015. After June 15th, we will not be issuing any refunds or credits for any reason. This includes 1-Day or 3-Day badges purchased after June 15th.

If you are unsure if you'll be attending or going on a different day then we highly suggest to purchase your badge at the convention. You may transfer your badge to another person after June 15th up until July 8th at no charge.



Starting in 2014, all refund requests after 60 days of purchase will have a $3 fee per badge deducted when issuing a refund for standard attendee badges, $5 fee per badge for Gold Passes up until June 15th.
9) I want to volunteer with Registration. How do I help? We appreciate that you want to volunteer at San Japan. Check our volunteer page for information on how to volunteer. We are accepting volunteers with cut-off dates of June 15th, 2015 (Mail-In Payment) and July 1st, 2015 (On-line Payment).
10) I can only make it to the convention on X day and/or have to register at the convention. Will One-Day passes be available? How much will it cost? Yes, One Day memberships are available. Below are the prices for Passes / Badges at the Convention Location:

  • $55 - 3-Day Pass (Age 13 & Up)

  • $40 - Friday - 1-Day Badge (Age 13 & Up)

  • $40 - Saturday - 1-Day Badge (Age 13 & Up)

  • $25 - Sunday - 1-Day Badge (Age 13 & Up)

  • $15 - Child Pass. Child Pass is Valid for ALL 3-Days Of The Convention. Child Passes are only sold at the Convention.
  • FREE for anyone 5 years old and under

  • LOST BADGE FEE - $40

  • $5 Military Discount with VALID MILITARY ID (ACTIVE MILITARY ONLY) will be given At Door Only (Does not apply to pre-registration or Gold Passes).


As a convenience, we will be allowing people to purchase 1-day & at-door registration online days before the convention to allow you to "skip the lines". Regular 1-Day and 3-Day passes will be available on June 16th, 2015. You can also purchase badges at the convention.

11) Where do I go to pickup/get my badge?Registration will be located in the Henry B. Gonzalez Convention Center in the Bridge Hall near Exhibit Hall B.

Pre-Registration/Online Registration pickup is available on Thursday at 5pm-11:00pm. Normal Registration/Pre-Registration and Online Registration pickup will open on Friday at 9am-9:30pm, Saturday 9:00am-9:00pm and Sunday 10am-3pm.


Please note that all times are when Registration will be open but we might be open later if there are a lot of people still wanting badges when we’re scheduled to close.

12) Do I have to pick up my pre-registration badge on Thursday or Friday of the convention?
No. You do not have to show up at the convention on Thursday or Friday. You can pick up your convention badge at any time during the duration of the convention when Registration is open during the convention.
13) What is a Gold Pass? What are the benefits of purchasing a Gold Pass?

People who purchase the ‘Gold Pass’ will get the following benefits:



  • First in line for most panels/events* including the concert.

  • An exclusive oversize badge to show your support for San Japan.

  • Exclusive early access to the dealers room 30 minutes before regular attendees for Friday & Saturday.

  • Exclusive custom water bottle.

  • Pre-determined San Japan Merch.

  • Sunday brunch with most of the attending guests.

  • Free Convention T-Shirt.

  • Includes the regular benefits of a regular attendee badge to attend all events.

  • The Gold Pass will no longer include front of the line access for autograph sessions on Friday or Saturday. An exclusive autograph session will be on Sunday afternoon.
  • Starting in 2015 we will be issuing a limited tickets for our Cosplay Show and Formal Dance Masquerade. Gold Pass holders will be issued one ticket to the Cosplay Show and have an option for the Formal Dance ticket. We will have more information about the ticketing system in Spring 2015.
14) HELP! I made a mistake and realized it after I registered. AND / OR I want to change the name on my badge, how do I do it?
The current solution is to send an e-mail to registration@san-japan.org. Please include a copy of your receipt.

Do NOT just send us your name and e-mail. Please send as much information as possible including your name, address, e-mail and Paypal confirmation number and DOB. We receive thousands of pre-registrations so we need all the info possible to confirm whom you are.
15) I lost the e-mail and/or print-out for my registration confirmation, what do I do?
E-mail registration@san-japan.org. Be sure to include your full contact information to verify yourself. We ask to please format your email with the following:


Your Name:

Your Address:

Your E-mail Address:

Your Date Of Birth:

Paypal Receipt # (If Possible):

Confirmation # (If Possible):


As much information given will greatly expedite your inquiry. You can also bring your Paypal receipt OR your VALID government-issued ID (Drivers License, Passport) as your confirmation too.

16) How do I purchase a Child Pass (6-12)? Why must I purchase it at the convention?
Child Passes are only sold at the San Japan convention at the registration area (located at West Registration near Exhibit Hall A). They are not sold on-line. We do this to comply with COPPA laws. We also require a visual verification to ensure that a child pass is issued to a child that 12 or under and not to some one who is trying to get a lower cost badge. All adults who are purchasing child passes must also purchase a regular adult pass too and must be with the child at all times to ensure the safety and well-being of the child.


To answer another frequent question which we are receiving: Child passes will be available on Thursday evening for CREDIT CARDS PURCHASE ONLY. They will be available on Friday of the convention date for CASH AND CARDS. If you do pre-register, we will not force you to go back in line to purchase a child pass. We will redirect you to the front of the on-site pass purchase line.

17) Can someone else pickup my badge for me?Yes, you may pick up a friend, family or significant other convention badge if you have their confirmation paperwork. If you do not have their confirmation paperwork then we will not allow you pick it up for them on their behalf.
18) I purchased a 3-Day or 1-Day badge on-line, can I pick it up on Thursday or the day before I'm suppose to attend? Starting for 2014, you can pick up your 3-Day or FRIDAY 1-Day on Thursday. You can not pick-up your Saturday or Sunday 1-Day pass until that day of the convention. You will be turned away if an you attempt to pick it up.
19) I'm just a parent/guardian taking my child to San Japan. Do I still need to purchase a badge?

If you will be entering into any parts of the convention that require a badge to shown then the answer is yes. We do not offer a parent discount pass.


Parents may wait nearby at of the nearby coffee shops at the Marriott Riverwalk, Grand Hyatt or inside the Henry B. Gonzalez which do not require to have a badge to be displayed.

20) Where will a badge be required?We will have badge checkers at all Exhibit Halls, panel/programming rooms, Lila Cockrell Theater and at Main Events. Badge checkers will be checking to ensure all badges are valid San Japan badges. If you wish to come to San Japan and just hangout with friends at the Grand Hyatt or have photos taken in Hemisphere Park then you're perfectly allowed to do that without restriction.
21) Is there a group discount?It is $5 off per badge if 10 or more passes are purchased at the same time. It is $10 off per badge if 25 passed are purchased at the same time. The discount is applied at checkout. The group discount will only apply to pre-registration passes. After June 13th, 2014 the group discount will no longer apply on-line or in person.
22) How do I go about transferring my Pass to a new Pass owner?If you would like to transfer your Pass, please forward your barcoded Confirmation email to registration@san-japan.org along with the following information about the new Pass owner at the top of the email body:

First Name:
Last Name:
Badge Name:
Email:
Gender:
Birthday:
Phone Number:
Street Address:
City:
State:
Zip Code:

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