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San Japan 13 (2022) COVID Policy

Statement

San Japan continues to monitor official Centers for Disease Control and World Health Organization COVID-19 safety protocols. We are working closely with our partners at the Henry B. Gonzalez Convention Center, Grand Hyatt Hotel, Marriott Riverwalk Hotel, and the City of San Antonio to create and implement our COVID policy. Health protocols are changing constantly across the globe, and we are working to create the safest environment possible for our event. Updates to our COVID Policy will be found (here). Every attendee, guest, staffer, artist, vendor, and exhibitor’s well-being and health are our first priority. Here is what we are doing to protect your health and peace of mind so you can focus on having fun with us in 2022.

Vaccination and Mask Requirements

San Japan 13 will require masks for all in attendance in San Japan contracted spaces (e.g. event halls, panels rooms, main stage, etc.), including but not limited to artists, exhibitors, staff, and attendees. Masks are to be worn over the nose and mouth while indoors.

San Japan is further requiring proof of COVID-19 vaccination to be completed at least two weeks prior to the event, or proof of a negative Covid-19 test within two calendar days prior to picking up your badge to attend the convention. All unvaccinated guests, staff, and attendees will be required to provide proof of a negative COVID-19 antigen or PCR lab test result administered or supervised by a verified third-party (including, but not limited to, pharmacies, mobile test sites, etc.) or via a medically-supervised home test taken within two calendar days prior to the convention. A third-party negative test report is required. Under no circumstances will an over-the-counter home test kit be acceptable as proof of a negative Covid-19 test.

Unvaccinated guests must be aware of the turnaround times involved in the testing. It is your responsibility to ensure the test results will be provided in a timely manner.

COVID Policies

San Japan is continuing to work closely with the Henry B. Gonzalez Convention Center, the Grand Hyatt, the Marriott Riverwalk, and the City of San Antonio to create the safest experience possible for all of our attendees and staff. The following policies are as of July 2022 and will be updated as situations dictate:

  • A Covid-19 vaccination, completed at least two weeks prior to badge pickup
  • OR a third party CDC approved negative COVID test no older than two calendar days prior to badge pickup

WILL BE REQUIRED FOR ENTRY INTO SAN JAPAN 2022

All persons, including but not limited to attendees, exhibitors, guests, and staff, that are 5 years old or older, entering San Japan must show proof of vaccination.

Your proof of vaccination must show that you have received and met the criteria of a fully vaccinated individual at least two weeks before the convention dates. The definition of a fully vaccinated individual is someone who has had the primary series of a CDC-approved COVID vaccine. Specific information regarding approved vaccines and necessary doses can be found on the CDC website.

A valid CDC-issued card must be shown to receive your badge that allows entrance to all convention spaces.

ATTENDEES UNDER 5 YEARS OLD

All Attendees between 2 and 4 years of age who are currently unable to be vaccinated will need to wear a mask at the convention. If a child is under 2 years of age, no mask or vaccine is required.

FACE COVERINGS

All persons, including but not limited to attendees, exhibitors, guests, and staff, that are 2 years old attending the convention, must wear masks while in San Japan contracted spaces (e.g. event halls, panels rooms, main stage, etc.) at all times – including when taking part in any cosplay. Face coverings in these spaces can only be removed while eating or drinking or for a very brief time while actively having a photo taken.

All face coverings must properly cover your nose and mouth. A mesh mask is not considered an acceptable face covering. A face shield is not considered a substitute for a mask.

COSPLAY

Cosplay masks and helmets are allowed, however CDC approved face coverings MUST be worn under the cosplay. Upon entry to the building, you will be required to remove your cosplay mask for security / Prop Check and show your approved face covering.

If it is observed that you are not wearing a face mask for extended periods during photoshoots inside the buildings, a staff member may ask you to put one on. Non-compliance will result in being removed from the premises and your convention badge being revoked.

ADDITIONAL HEALTH AND SAFETY MEASURES

Additional safety measures will be in place in the HBG Convention Center during the duration of the convention. Hand Sanitizer stations have been added throughout the building and staff will be working throughout the day to wipe down handrails, doorknobs, escalator railings, and elevator buttons. Full cleaning and sanitizing will take place each day as well.

MEDICAL EXEMPTIONS

Unfortunately, for San Japan 2022, anyone that is 5 years of age or older and unvaccinated will not be allowed to attend our convention without a third party administered CDC-approved negative test dated within two calendar days prior to badge pickup. As a large convention, we care about the health and safety of all our attendees. If you find that this policy causes a conflict with your beliefs, we look forward to you joining us in future years. For 2022 this is our policy.

GENERAL WELLNESS

We ask that all attendees self-evaluate prior to coming to San Japan to protect others at the event. If you are experiencing COVID-19 symptoms or have been in close contact with someone who has had COVID-19 in the 14 days prior to the event, please do not enter the HBG Convention Center or the Hotel meeting spaces.

Suggestions from San Japan

  • Carry proper proof of vaccination documentation with you to get your badge.
  • Upload your proof of vaccination to a safe space online or on your mobile device.
  • Get your COVID-19 booster shot 14 days prior to the event.
  • Stay home if you are feeling sick.
  • Test for COVID-19 two calendar days prior to arriving at San Japan by a third-party administrator.

Definitions

Proof of Vaccination: CDC vaccination card, or unaltered digital photo of the card.

Fully Vaccinated: A person is considered fully vaccinated 14-days after their final dose of a two-dose vaccine series, such as the Pfizer and Moderna vaccines or any World Health Organization approved vaccine.

  • Oxford/AstraZeneca
  • Pfizer/BioNTech
  • Johnson & Johnson
  • Moderna

Final Notes

As has been the case this past 2 years, the situation is changing constantly, and guidelines are fluid. San Japan reserves the right to change these guidelines at any time and to deny entry to this event to any participant not in compliance with these guidelines. Please be patient with event organizers, facility partners, and your fellow attendees, and please operate with kindness and understanding.

The San Japan Board of Directors continues to evaluate what is best for all attendees to ensure we meet safely and that everybody is as safe and comfortable as possible.

We thank you in advance for your cooperation and we wish you a safe and fun-filled San Japan 2022!

San Japan’s current COVID Policy and Guidelines have been modeled after the policy created by our friends at Anime Boston with their permission.

Still, have questions regarding your health and safety at this event?

Before e-mailing us here are replies to frequently asked questions regarding our COVID policy.

  • No, you do not need a booster in order to attend.
  • No, you do not need to get a PCR or NAAT test if you already have the required vaccine shots.
  • No, you do not need to have vaccine shots taken in 2022. We accept vaccine shots received in 2020 and 2021.
  • Yes, we do accept a single dose of the Johnson & Johnson vaccine as well as the two-dose Pfizer and Moderna vaccines.
  • Yes, we accept a picture on a phone of your vaccination card or a verifiable medical digital record. It does not have to be a physical card, but a physical card is preferred.
  • Negative tests must be dated within the two calendar days prior to your badge pickup which may differ from the start of the convention.
  • No, you do not need to show your test results every day. You will only need to show it once for badge pickup.
  • Yes, each person in your group must show their vaccine status. We will not allow badge pickup by an individual to pick up all badges at once from a group order.  Individual confirmations can be emailed to group members through Ticketspice to facilitate badge pickup.
  • We will not accept home test results. It must be a PCR or NAAT lab test confirmation from an authorized 3rd party medical service. Many locations can get you the results on the same day or in 24 hours.
  • No, we will not allow group badge pickups in 2022. You can send the individual QR codes through Ticketspice. Every single attendee must be screened in 2022.

Please e-mail covid@san-japan.org with 2022 COVID Policy question in the subject line.

Additional Note: We will not be bringing back CLEAR in 2022 for vaccine verification.