Due to the attendance cap, we will not be hosting our usual community and convention alley. Organizations that have previously exhibited with us will be able to send marketing materials and submit a digital ad. Marketing materials will be displayed in our “Community Wall” self-serve area.
Digital ads will be placed in guidebook and the printed guide based on space. Form to submit interest will open on June 15. All physical and digital marketing materials must be shipped and/or emailed to San Japan no later than August 15. San Japan will not print or otherwise produce marketing materials.
The form below is for Fandom Conventions, Charities, Organized Fandom Groups, Charities and 501(c) Non-Profit Group ONLY. Fan Group are defined as specific fandom represented by a large organized group of people. Fan Groups must be continually active for all year to be considered.
High School/College Anime Clubs, Cosplay Groups, Press Organizations, Photographers and other Student-Organizations do not qualify as a Fan Group.
All applications will be reviewed to ensure they meet the following criteria.
Each group is issued one (1) 6′ table with up to 4′ feet behind you. There will not be any space between tables nor will tablecloths be included. For established Fan Groups, Charity, and Startup Fandom Conventions, up to two (2) complimentary passes will be issued. Only established fan conventions with a minimum of two consecutive concurrent convention years will be issued four (4) complimentary badges. All fan groups must be shown to be pro-active with verified proof of year-round activities in their application. Fandom Conventions must have an announced 2020-2021 date and location before applying for the San Japan Convention Alley.
These organizations must adhere to the following rules:
NOTICE: A Texas Sales Tax ID must be present or on-hand to show that the group is allowed to sell pre-registrations. Groups may be asked to present a Sales Tax ID for verification.
Failure to adhere to the rules or contact San Japan to being a no-show will be a minimum of two years of being unable to promote at all San Japan events.
ALL groups in Convention Alley are forbidden from the following:
All groups must adhere to the listed rules. One warning will be issued if a group breaks any of the listed rules. If a second warning is issued, the group will be asked to leave San Japan, all complimentary badges will be revoked and the group will deny any future requests for a complimentary table.
Any established fandom group that needs more than two (2) complimentary badges may purchase them for a discount rate of $40 per badge. The maximum number of badges allowed to purchase at a discount will be four (4). If a group would like to sell merchandise or offer an activity that is forbidden within Convention Alley then they may inquire with San Japan on purchasing a Sponsorship booth, Dealer Booth or an Artist Alley table for fan-created items.