Fandom Meeting

Entries are open until July 25th, 2019.

Group / FandomRequested Day Of The Convention For The Meeting
Art ClubFriday
Avatar: The Last AirbenderFriday
Azumanga DiaohFriday
Ball Jointed DollSaturday
Classic J-Pop VinylFriday
Critical RoleSaturday
Dead by DaylightFriday
Devilman CrybabySaturday
Doki Doki Literature Club!Saturday
Dragon Age, Mass EffectFriday
Dragon BallSaturday
Duel LinksFriday
Dungeons & DragonsSunday
Ensemble Stars!Saturday
Fairy TailFriday
Fate/Fate Grand OrderSaturday
Fire EmblemSaturday
Five Nights At Freddy'sFriday
Fruit BasketFriday
Harry PotterSaturday
Hazbin HotelSunday
Idol ShowcaseSaturday
KDA Popstars CosplaySaturday
League of LegendsFriday
Legend of ZeldaSaturday
Love Live!Friday
My Hero AcademiaSaturday
Mystic MessengerSaturday
people with itabags / a character pin collection (not necessarily a bag)Sunday
Soul EaterSunday
Star TrekSunday
Super Smash BrothersSaturday
The Adventure ZoneFriday
The Adventure ZoneSaturday
The Arcana: A Mystic RomanceSaturday
Yuri On IceSaturday

Fandom Meeting Form

This form is to allow fandoms or groups from a particular series to get together for an allocated time to meet up to socialize and discuss their favorite series. There will be a limited number of chairs, tables, and a small stage. San Japan does not supply any A/V in the fan meeting room. This means there aren’t microphones, speakers, projectors or screens. We will not be providing dedicated special photography lighting, backdrop or have a dedicated photographer. This takes place in San Japan designated spaces. We do not designate or appoint anyone as a leader of a meeting. The person who submits the meeting is not required to run it.

Anime groups/series meetups will take the highest precedence and be given the most popular times. Fan Meeting submissions do not count toward a discount badge/pass.

The fan meetings are listed in the printed official schedule taking place in an official San Japan panel room, unlike Unofficial Photoshoots which are not listed in the printed official schedule and are not authorized to be in a panel room. Unofficial Photoshoots are handled by San Japan attendees only, not by San Japan Staff.

We are only holding fan meetings based on submissions that we receive from attendees. If your fandom is not listed or in the schedule then it is due to not receiving a fan meeting submission. We encourage attendees to fill out this form if they’d like their fandom to meet up at San Japan.

Fandom Meeting FAQ

When will I know what time/day that the requested Fan Meeting is taking place? We will list the days and times in the final schedule released in late August. We do not list them in the beta schedule.
What's the difference between a Fan Meeting and an Unofficial Photoshoot / Meetup?

Fan Meetings takes place in a sanctioned San Japan room. Unofficial Photoshoots take place around the convention area.

What room(s) will Fan Meetings be taking place.

This will be listed in the final schedule, our digital guide and printed schedules. We can not list them at this time.

What is a Fan Meeting?

A Fan Meeting is a designated room which fans of a series or genre can meet up in a room that San Japan utilizes. It is comparable to a meetup but to reduce confusion we call them fan meetings.

What am I allowed to do and not do at this Fan Meeting?

You are allowed to take photos on the stage, hold little games, and you can even do a fan-run character Q&A. Activities need to be family friendly as we do not allow risque behavior.

Is this where I can run a Character Q&A since they're not allowed as an official panel?


I signed up for a Fan Meeting. Am I required to run it?



You are not required to run a Fan Meeting that you signup. 

No one is designated a leader of a fan meeting. It is a slot for a fan meeting placed on a schedule.

I requested a certain day and time for a fan meeting. Does that mean I will definitely be scheduled that requested time/day? Should I post around that it'll be taking place at that time?



Your requested time/day is not confirmed until it is posted in the final schedule in late August. The posted day/time is final as we will not reschedule it if conflicts with another event that you wanted to go to. We do try to ensure that it does not conflict with a similar event but we can not guarantee that it'll conflict with a popular event at the convention. We will try our best to schedule on the selected day but the time is not guaranteed at all.

How much time am I given at a Fan Meeting?Depending on the popularity of the series up to 90 minutes can be allocated. For most submissions under an expected attendance of 75 attendees only 60 minutes will be given. We can not guarantee the requested time slot and day will be given. If you request for Saturday then expect the fan meetings to be in the morning or evening as it is the most requested day every year.
Are food and drinks allowed at Fan Meetings? Yes, but please clean up after yourself when you've finished your fan meeting. If we find out that the fan meeting room was trashed after a certain group used it then they will no longer be approved for future conventions.

Fandom Meetings Submission Form

Submissions needed to be in by July 25th. If you're seeing this message then you waited too long. We will not take any additional submissions by e-mail. In the future, be sure to not wait until the last possible minute. We will have the 2020 Fan Meetings form up in early spring 2020. The final day/time will be posted in the final schedule.