Fandom Meeting

This will stay open until July 31st at 11:55 PM.

(Received entries will automatically show up on the list below in 24 hours. Multiple submissions are not necessary!)

New for 2024, we will approve ONE submission per fandom. We will no longer approve every fan meeting every day.

Group / FandomRequested Day Of The Convention For The Meeting
Blue LockSunday
Bungo Stray DogsFriday
DanmeiSaturday
Dreamworks TrollsFriday
Fate SeriesSunday
Genshin ImpactSaturday
Hazbin HotelFriday
HetaliaSunday
HomestuckSunday
Honkai Star RailSaturday
Hypnosis MicFriday
Identity VSunday
Jojo Bizarre AdventureSaturday
Jujustu KaisenSaturday
Jujutsu KaisenSaturday
Madoka MagicaSaturday
Metal Gear SolidFriday
My Little PonySaturday
Obey MeSaturday
One pieceFriday
PersonaSaturday
Project SekaiSunday
TokusatsuSaturday
Touhou ProjectSunday
ValorantFriday
Valve GamesFriday
Yakuza/Like A DragonSaturday

Fandom Meeting Form

This form is to allow fandoms or groups from a particular series to get together for an allocated time to meet up to socialize and discuss their favorite series. There will be a limited number of chairs, tables, and a small stage for photos. San Japan does not supply any A/V in the fan meeting room. This means there aren’t microphones, speakers, projectors, or screens. We will not be providing dedicated special photography lighting, backdrop, or have a dedicated photographer. This takes place in San Japan designated spaces. We do not designate or appoint anyone as a leader of a meeting. The person who submits the meeting is not required to run it.

Anime groups/series meetups will take the highest precedence and be given the most popular times. Fan Meeting submissions do not count toward a discount badge/pass.

The fan meetings are listed in the printed official schedule taking place in an official San Japan panel room, unlike Unofficial Photoshoots which are not listed in the printed official schedule and are not authorized to be in a panel room. Unofficial Photoshoots are handled by San Japan attendees only, not by San Japan Staff.

We are only holding fan meetings based on submissions that we receive from attendees. If your fandom is not listed or in the schedule then it is due to not receiving a fan meeting submission. We encourage attendees to fill out this form if they’d like their fandom to meet up in San Japan.

Fandom Meeting FAQ

QuestionAnswer
I attended the fan meeting. Where do I find photos?

Since attendees handle the fan meetings, it is up to attendees who are taking photos to exchange contact info for follow-up or where to see the photos onsite. Photos taken by San Japan photographers and press are not posted on official social channels or on this website, as all pictures are taken for archival purposes and future promotions.

 

We do not share the contact information of the fan meeting organizer.

I must know if my fan meeting is approved and if I'm the leader.We do not email approvals. The answer is listed in the final schedule. We do not designate who is in charge of a fan meeting or list who is in charge.
Any new changes in 2024?

Due to the immense popularity of fan meetings, we will approve ONE fan meeting per fandom. This is to allow more fandom meetings to be approved. We will be extremely selective for Saturday, which most groups request for.

We will not guarantee approval to every fan meeting this convention year.

I showed up to the fan meeting but no one knew what to do. Does San Japan staff assist at all?San Japan staff does not organize or assist the fan meeting. It is all handled by attendees. No one is expected to be the assigned leader nor run it but we will check in at times to make sure that it's orderly.
Is every fan meeting going to be a cosplay photoshoot? Are there guaranteed cosplayers there?Fan Meetings do NOT guarantee it'll be turned into a photoshoot or cosplayers will be in attendance. Fan Meetings are intended for like-minded fans to meet on a certain fandom. Some turn into discussions or a way to meet new people with similar interests.
What's the difference between a Fan Meeting and an Unofficial Photoshoot / Meetup?

Fan Meetings takes place in a sanctioned San Japan room. Unofficial Photoshoots take place around the convention area.

What room(s) will Fan Meetings be taking place.

This will be listed in the final schedule, our digital guide and printed schedules. We can not list them at this time.

What is a Fan Meeting?

A Fan Meeting is a designated room which fans of a series or genre can meet up in a room that San Japan utilizes. It is comparable to a meetup but to reduce confusion we call them fan meetings.

What am I allowed to do and not do at this Fan Meeting?

You are allowed to take photos on the stage, hold little games, and you can even do a fan-run character Q&A. Activities need to be family friendly as we do not allow risque behavior.

Is this where I can run a Character Q&A since they're not allowed as an official panel?

YES.

I signed up for a Fan Meeting. Am I required to run it?

NO.

 

You are not required to run a Fan Meeting that you signup. 

No one is designated a leader of a fan meeting. It is a slot for a fan meeting placed on a schedule.

I requested a certain day and time for a fan meeting. Does that mean I will definitely be scheduled that requested time/day? Should I post around that it'll be taking place at that time?

NO.

 

Your requested time/day is not confirmed until it is posted in the final schedule in late August. The posted day/time is final as we will not reschedule it if conflicts with another event that you wanted to go to. We do try to ensure that it does not conflict with a similar event but we can not guarantee that it'll conflict with a popular event at the convention. We will try our best to schedule on the selected day but the time is not guaranteed at all.

How much time am I given at a Fan Meeting?Depending on the popularity of the series up to 90 minutes can be allocated. For most submissions under an expected attendance of under 75 attendees only 60 minutes will be given. We can not guarantee the requested time slot and the day will be given. If you request for Saturday then expect the fan meetings to be in the morning or evening as it is the most requested day every year.
Are food and drinks allowed at Fan Meetings? Yes, but please clean up after yourself when you've finished your fan meeting. If we find out that the fan meeting room was trashed after a certain group used it then they will no longer be approved for future conventions.
When will I know what time/day that the requested Fan Meeting is taking place? We will list the days and times in the final schedule released in late August.

Fandom Meetings Submission Form

Submissions close on July 31st