Fandom Meeting

This form opens on April 15th at 11:55 PM.
This will stay open until July 31st at 11:55 PM.

(Received entries will automatically show up on the list below in 24 hours. Multiple submissions are not necessary!)

We will approve ONE submission per fandom. We will no longer approve every fan meeting every day.

Fandom Meeting Form

This form is to allow fandoms or groups from a particular series to get together for an allocated time to meet up to socialize and discuss their favorite series. There will be a limited number of chairs, tables, and a small stage for photos. San Japan does not supply any A/V in the fan meeting room. This means there aren’t microphones, speakers, projectors, or screens. We will not be providing dedicated special photography lighting, backdrop, or have a dedicated photographer. This takes place in San Japan designated spaces. We do not designate or appoint anyone as a leader of a meeting. The person who submits the meeting is not required to run it.

Anime groups/series meetups will take the highest precedence and be given the most popular times. Fan Meeting submissions do not count toward a discount badge/pass.

The fan meetings are listed in the printed official schedule taking place in an official San Japan panel room, unlike Unofficial Photoshoots which are not listed in the printed official schedule and are not authorized to be in a panel room. Unofficial Photoshoots are handled by San Japan attendees only, not by San Japan Staff.

We are only holding fan meetings based on submissions that we receive from attendees. If your fandom is not listed or in the schedule then it is due to not receiving a fan meeting submission. We encourage attendees to fill out this form if they’d like their fandom to meet up in San Japan.

Group / FandomRequested Day Of The Convention For The Meeting
Alien StageFriday
Animal CrossingSunday
ArcaneSaturday
Art socialSunday
ATEEZSaturday
ATLUS (Persona, Metaphor, SMT)Saturday
Attack On TitanFriday
Attack On TitanSaturday
Azur LaneSunday
Black ButlerSunday
BleachSaturday
Blue ArchiveSaturday
Blue ArchiveSaturday
Blue LockSunday
Bungo Stray DogsFriday
Call of Duty/ Call of Duty MobileFriday
Camp CampSaturday
Cartoons / Western AnimationFriday
Clair Obscur: Expedition 33Sunday
Cookie Run KingdomSunday
Cookie Run KingdomSaturday
Cosmere - Brandon SandersonFriday
CreepypastaFriday
DANMEI MEETUP (MDZS, TGCF, SVSSS, ETC)Saturday
Danmei: Chinese BL (SVSSS, MDZS, TGCF, etc.)Friday
Date everythingSunday
DELTARUNESunday
Demon SlayerSaturday
Devil May CryFriday
Devil May CrySaturday
Disventure campFriday
Dr. StoneSunday
Ensemble Stars!!Friday
Epic: The MusicalFriday
FateSunday
Fate/ grand orderFriday
FINAL FANTASY XIVSaturday
Five Nights At Freddy’sSaturday
Fromsoftware / SoulsborneFriday
Genshin ImpactSaturday
Genshin ImpactFriday
Girls' FrontlineFriday
Haikyuu!!Sunday
Hatsune MikuSaturday
Helluva Boss / Hazbin HotelSaturday
HetaliaSunday
HetaliaSaturday
Hololive / VTuberSaturday
HomestuckSunday
HomestuckFriday
Honkai Impact 3rdSaturday
Honkai Star RailFriday
Honkai Star RailSaturday
Hundred Line: Last Defense AcademyFriday
Hypnosis MicFriday
Identity VSunday
Ita BagsSunday
Jojo’s Bizarre AdventureSaturday
Jujutsu KaisenSaturday
K-Pop Demon HuntersFriday
Kabuki kidsFriday
Kaiju No. 8Saturday
Love and DeepspaceSunday
Love and DeepspaceSaturday
Love Live!Friday
Machine56 And CyberpunkSaturday
Marvel RivalsFriday
Memories Off SeriesFriday
My Hero AcademiaSaturday
My Little PonyFriday
NarutoSaturday
Nier/DrakengardSunday
Nikke Goddess of VictorySaturday
Object Shows (OSC)Sunday
One PieceSaturday
Osomatsu SanSaturday
Ouran Highschool Host ClubSunday
PokémonFriday
Pretty CureSaturday
Professional WrestlingFriday
Project MoonFriday
Project Sekai: Colorful Stage/ The Miku Who Can't SingSunday
RanceSaturday
Resident EvilSunday
Reverse 1999Sunday
Ribbon TradingFriday
RPG Maker Horror GamesFriday
RWBYSaturday
Sanrio (Hello Kitty, Cinnamoroll, Kuromi, Etc.)Saturday
Silent HillSaturday
Sonic the HedgehogSaturday
Soul EaterFriday
Soul EaterSaturday
Spider-ManFriday
SplatoonFriday
Steins;Gate/Science Adventure SeriesSaturday
Sticker collectorsSunday
Studio ghibliSunday
TekkenSaturday
The Apothecary DiariesFriday
The Holy Trinity: Korean Web NovelSaturday
The Magnus ArchivesFriday
Touhou ProjectSunday
Twisted WonderlandSaturday
UmamusumeFriday
UndertaleFriday
Valve GamesFriday
Visual NovelsFriday
VocaloidFriday
Welcome HomeSaturday
Wuthering WavesFriday
WWESunday
Yakuza/Like A DragonSaturday
Zenless Zone ZeroSunday
Zenless Zone ZeroSaturday

Fandom Meeting FAQ

QuestionAnswer
I submitted for a meeting, but it's no longer on the list.We will delete entries if the same fandom meeting requests the same day as a previously submitted one. We highly recommend reviewing the submissions first before submitting your own to ensure that someone else hasn't already submitted their meeting. We will also delete any fan meetings that could be offensive.
Due to the change, only one fandom meeting can be selected per fandom. It is crucial to know the specific day for the chosen fandom, and waiting until late August is not an option.Please note that the event schedule will not be released until late August. Submitting a request when we've received multiple submissions does not guarantee that your fandom will be scheduled for that specific day. If your fandom requires a meeting on a certain day, it's recommended that you arrange a photoshoot at the venue in advance.
I attended the fan meeting. Where do I find photos?

Since attendees handle the fan meetings, it is up to attendees who are taking photos to exchange contact info for follow-up or where to see the photos onsite. Photos taken by San Japan photographers and press are not posted on official social channels or on this website, as all pictures are taken for archival purposes and future promotions.

 

We do not share the contact information of the fan meeting organizer.

I must know if my fan meeting is approved and if I'm the leader.We do not email approvals. The answer is listed in the final schedule. We do not list who is in charge of the meeting.
I see two fan meetings listed. Which will be selected?

Due to the immense popularity of fan meetings, we will approve ONE fan meeting per fandom. This is to allow more fandom meetings to be approved. We will be extremely selective for Saturday, which most groups request for. We will factor the approval if a meeting has a leader in place.

We will not guarantee approval to every fan meeting. This is a permanent rule from now on.

I showed up to the fan meeting but no one knew what to do. Does San Japan staff assist at all?San Japan staff does not organize or assist the fan meeting. It is all handled by attendees. No one is expected to be the assigned leader nor run it but we will check in at times to make sure that it's orderly.
Is every fan meeting going to be a cosplay photoshoot? Are there guaranteed cosplayers there?Fan Meetings do not guarantee it'll be turned into a photoshoot, or cosplayers will be in attendance. Fan Meetings are intended for like-minded fans to meet in a particular fandom. Some turn into discussions or a way to meet new people with similar interests.
What's the difference between a Fan Meeting and an Unofficial Photoshoot / Meetup?

Fan Meetings takes place in a sanctioned San Japan room. Unofficial Photoshoots take place around the convention area.

What room(s) will Fan Meetings be taking place.

This will be listed in the final schedule, our digital guide and printed schedules. We can not list them at this time.

What is a Fan Meeting?

A Fan Meeting is a designated room which fans of a series or genre can meet up in a room that San Japan utilizes. It is comparable to a meetup but to reduce confusion we call them fan meetings.

What am I allowed to do and not do at this Fan Meeting?

You are allowed to take photos on the stage, hold little games, and you can even do a fan-run character Q&A. Activities need to be family friendly as we do not allow risque behavior.

Is this where I can run a Character Q&A since they're not allowed as an official panel?

YES.

I signed up for a Fan Meeting. Am I required to run it?

NO.

 

You are not required to run a Fan Meeting that you signup. 

No one is designated a leader of a fan meeting. It is a slot for a fan meeting placed on a schedule.

I requested a certain day and time for a fan meeting. Does that mean I will definitely be scheduled that requested time/day? Should I post around that it'll be taking place at that time?

NO.

 

Your requested time/day is not confirmed until it is posted in the final schedule in late August. The posted day/time is final as we will not reschedule it if conflicts with another event that you wanted to go to. We do try to ensure that it does not conflict with a similar event but we can not guarantee that it'll conflict with a popular event at the convention. We will try our best to schedule on the selected day but the time is not guaranteed at all.

How much time am I given at a Fan Meeting?Depending on the popularity of the series, up to 90 minutes can be allocated. For most submissions with an expected attendance of under 100 attendees, only 60 minutes will be given. We can not guarantee the requested time slot or day. If you request Saturday, then expect the fan meetings to be in the morning or evening, as it is the most requested day every year.
Are food and drinks allowed at Fan Meetings? Yes, but please clean up after yourself when you've finished your fan meeting. If we find out that the fan meeting room was trashed after a certain group used it then they will no longer be approved for future conventions.
When will I know what time/day that the requested Fan Meeting is taking place? We will list the days and times in the final schedule released in late August.